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all the parts and
supplies they need to order all at once. Then the user can have
the system create the Purchase Orders they need based on the items
selected.
By using the Build P.O.'s
option users are not restricted to creating one Purchase Order at a time
for each vendor used to order from. The Build P.O.'s uses our
shopping cart feature to all you to add any parts you need for any
vendors you use.
This will also show the
users their ordering History for each item selected. This history
will include all prices for each vendor parts come from. So if
you use several different vendors for similar parts the prices for each
vendor will be displayed right on screen to help you decide which one to
select. The order history will |
| also be
displayed on this screen to show all past orders for this part by the
selected vendor. PEM knows from experience how different vendors all use
different Part No's for similar parts. With our software you are
free to enter your Name, Number and description for each part as well as
the vendors. This way when looking through the system to order the
parts needed you only have to know what you call the part and not what
each vendor labels the parts as. When you create your Purchase
Orders the Vendors number will be printed on the P.O.. When the items
arrive and they are received the system will show you both part or Stock
#'s to make it easy for you to receive your items into stock.
|
| Creating /
Changing / or Approving P.O.'s |
| As you are
Adding or Changing any Purchase Orders in the system the software will
keep track of everything for you. If you enter a Stock or
Part # that does not exist in the system already the software
will create it for you. The software will also add that part to
your Master list |
| and assign it to the
selected vendor. This is all done as you create the Purchase
Order. When
creating or changing a purchase order the system will give the user the
option to copy a P.O., or to Replicate lines on the P.O. . There are
spaces on each line to enter remarks about that line. There are
also spaces on every single Purchase Order to enter remarks that will
print out on the P.O.'s.
The Purchase Order
Approval process is another feature included with our software.
This feature makes it so the system requires an managers approval before
a Purchase Order can be submitted. If the approval feature is
turned on then any Purchase Order that is created but not approved yet
will have the words "NOT APPROVED" |
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| printed
across it. This will stay on each Purchase Order until an Approving
Manager or Officer goes in and marks each Purchase Order approved.
With our Integrity front end it is easy to setup security and user
profiles to make it easy to keep track of who is creating Purchase
Orders and who is allowed to Approve them. |
| Setting Defaults
Within our Purchase Orders
software we have a defaults menu that sets all the major options for
working within our software. From the |
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Defaults menu you can
setup defaults like P.O. Remarks, which paper format you want your
P.O.'s to print in. Whether you want to print in Portrait or
Landscape format. Type in the name of the signatory person on each
P.O. . As well as import your company logo.
With our Purchase Orders
software you can import your company logo as jpg file and have that
print out at the top of each Purchase Order. You are free to
change your logo at any time or just remove it if you do not wish use it
any longer.
Along with the image
there is also the option to choose which direction you want your P.O.'s
to print out in. Choose whether you want them to be Landscape
(horizontal) or Portrait (Vertical). All of these options can be changed
at any time.
Along with being able to
print out your Purchase Orders our software also comes complete with
additional Reports to choose from. These reports |
| range from
viewing all Purchase Orders by their status. You can choose from
Open, Closed or Quotes. There is also a report to
show the Stock #'s that have been entered in the system. You can choose
which vendors to include and whether you want the report to include
either |
| a detail or a summary of
each vendor Import Price
List
We all have our price or
parts lists that we keep track of. And we know that our customers
have been receiving goods prior to getting our software. So
because of this we have added the ability to import your Items into
Purchase Orders as a CSV file. This is basically an Excel
spreadsheet that will have all your items listed on it.
Instead how having to
type all that information in by hand. If you have it saved to a
spreadsheet already then you are just a couple of clicks away from
importing all that right into the system.
Our Purchase Orders
software is also designed to work together with our other programs.
You can add them at any time and share information across each
application. Easily build an Accounts Payable invoice based on a
Purchase Order created. Automatically receive items into Inventory
as they are received |
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| in off your
P.O.'s. Add our Job Costing software and cost the expense of every part
on each Purchase Order out to as many Jobs as needed. Just take a
look and see what our programs can do for your business. Give us a
call today and talk to our of our Sales team and see how we can help you
focus on growing your business instead of making sure all the paper work
is completed. |
| The following is a
sample Purchase Order Print |
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Purchase
Orders, Purchasing, Purchase Order Software |
